Meeting Room Hire

Library Opening Times 

Mondays CLOSED
Tuesdays – Saturdays 10am to 6pm
Sundays – 11am to 5pm

Meeting Room may be hired at other times but by
negotiation with Hub staff only

Tel: 020 8670 4389

Panoramic View of Meeting Room

Click here to view a panoramic image of the Meeting Room in Quicktime.  This image must be viewed using Quicktime – for free download click here

meetingroom1The Meeting Room is located on the lower ground floor with easy disabled access through the rear entrance on Beardell Street, or, during opening hours, via the lift or stairs from the library.  Exit is via the fire exit doors (next to the meeting room) at the rear of the building, to Beardell Street and the car park. Those attending hired sessions outside of library opening hours can gain entry through this door, but hirers are meetingroom2responsible for preventing any unauthorised access to other parts of the library.

The room seats up to 40 people and contains a whiteboard, flip chart stand, projector screen, tables and chairs. The layout can be arranged by the hirer to suit their requirements.

A public toilet and hand basin are located upstairs on the ground floor.

Extra facilities

A flip chart and pen are available for hire at the cost meetingroom3of £3 per session.  

Staff kitchen facilities are available for obtaining water and washing up only (see notes or discuss with a member of staff when booking).

Charges and conditions of hire from September 2016:

1 Hour £15
2 Hours £25
3 Hours £40

Preferred payment is by bank transfer. Details will be provided at time of booking. Payment is to be made either in full at the time of booking or a 25% deposit is payable with the balance to be cleared as soon as possible thereafter, prior to use.  The deposit is non-refundable.

If a booking is made on the day or soon before the day it is required, full payment is to be made before the room is used.

The hirer may set up the room per their requirements 10 minutes before the booked session commences, if the room is not in use.  Clearing up time must be factored into the hired session, with the room cleared by the end of the booked period.  Additional time, outside of the agreed, contracted finishing time, will be chargeable at the full hourly rate (i.e. a session that over-runs by 15 minutes will incur an additional charge at the full rate for one hour).

If the hirer cannot make any payment at the time of booking the room, only a provisional booking can be made, which may be lost if there is any other interest expressed for the same dates/times. The booking will only be confirmed once we have received full payment or a deposit, and completed booking form.


The following charges will apply upon cancellation of a booking:
Cancellation on day of hire: full hire charge payable.
Cancellation less than one week prior to day of hire: 50% of hire charge payable.

How to book

Please book via e-mail or in person by visiting the Hub on the Hill.

N.B. Out of hour hire is also available – please ask a member of the Hub team for more information.

All relevant documents need to be provided by hirer whilst agreeing with above terms of hire.

All hirers are required to provide:

  • Current CV
  • List of area of experience
  • Reference (minimum of two)

When directly (unsupervised contact) working with children or Vulnerable Adults, hirer must provide:

  • Current DBS check
  • Public Liability insurance

A copy of each relevant document will be taken and filled accordingly


There is no licensed bar.
VAT is not charged on meeting room hire.

Terms and Conditions apply – full information available on request from the Hub team



Please click to download a booking-form